The path along which you traverse while
migrating to SharePoint Online may not be as smooth as you think it to be –
there are some “bumps” along the way and I will review the common some fairly
common challenges you are likely to face while migrating to SharePoint Online.
1. Disorganized Information
A major challenge – which has NOTHING to
do with the framework itself but rather a lack of organization on our own part,
is information which is disorganized. This invariably proves to be one of the
most critical challenges while migrating to SharePoint Online.
And the solution – as would be obvious to
you is to ensure that your information remains as organized as possible. So
whether we are talking about:
·
The sites themselves
·
Their respective libraries
·
Lists within these sites
·
Content types such as documents,
images, spreadsheets, databases, etc.
·
Content layout such as in stacks,
columns, etc.
All have to be properly organized.
Remember that when you do so, migration becomes a breeze, and when you don’t it
becomes a very big challenge.
A term that we will stress here is pre-migration analysis – you must spend adequate time on
this if you are to get your migration right.
2. Storage Challenges
A second challenge that is faced all too
often is with regard to storage of data – there may be less or more space
available (more is of course not a problem per se but you need to organize it
accordingly).
The solution to this challenge lies in
ensuring that you double check on storage available and amply provide for it
beforehand, before you commence with the migration process.
Remember that this is as much a
consideration of the pre-migration analysis process we mentioned in the
previous point, as here.
3. Bulk Migration
Bulk migration is often a challenge when
migrating to SharePoint Online; files may get corrupted or may not end up in
the place you intended them to go.
Herein there is no quick fix per se, yet
with adequate planning as well as the deployment of third party tools which
make the migration process easier, you can certainly have more files migrating
together than otherwise.
This is especially true for similar file
types, though it is just as true that similar file types may not necessarily be
intended for the same location…you don’t always have images together and
documents together in separate locations – they may all very well co-exist.
So as we mentioned, using third party
tools which are intuitive and can easily determine the way in which content is
to be laid out when migrated can certainly make a big difference.
4. Loss of Metadata
The probable loss of metadata is
certainly a major challenge when we talk about migration to SharePoint Online.
At the same time, this challenge can be overcome by having a clear “inventory”
of your content before you begin the migration process and also have it well
organized say in terms of content types.
Another tip would be to continuously add
metadata to content as you migrate – this will definitely go a long way in
keeping it preserved.
5. Security
Security is often a challenge when
migrating to SharePoint Online, particularly since at a local level, when you
have your content say in the in-house location, you also have your own set of
security tools at your disposal; once you take things to the next level onto
the cloud, you may not have the kind of security that you had previously.
At the same time, remember that this
challenge is more about perception than reality – more often than not, the
cloud is just as secure and impermeable, perhaps more so, than the security you
have at your disposal currently.
The key is to double check on this and
work accordingly wherein you ensure security of your content.
